Selfie Pod Terms & Conditions

This agreement represents the full and complete understanding between AMPLIFIX Mobile DJ and Client. This writing supersedes all prior and simultaneous agreements or understandings, either written or oral, between the parties. In the event that any party to this agreement wishes to alter or amend any of the terms set forth herein, such alterations must be set forth in a written document and signed by all relevant and necessary parties.

Client affirms that he/she is at least 18 years old and has the legal capacity to enter into a contract with AMPLIFIX Mobile DJ.

Upon client's signature AND receipt of the deposit fee of <deposit_due>, AMPLIFIX Mobile DJ will reserve the time and date agreed upon above. For this reason, the deposit of <deposit_due> is non-refundable, even if the date is changed or the event is cancelled for any reason, including an act of God, fire, extreme weather, and/or any other reason beyond either parties control. The deposit is to be paid at the time of signing this contract. The deposit is applied towards the total contracted amount. Deposit payment can not be transferred between bookings.

If the deposit fee is not received within 7 days of sending a quotation/contract for signing, then we will not be able to guarantee the availability of services quoted for.

The client understands and agrees that the remaining amount is due 14 days prior to the event. Payment shall be made electronically via our website, or as otherwise agreed (such as BACS). Failure to make required payments on the schedule may result in a breach of contract and the client will forfeit event coverage with no refund of monies having previously been paid by the client. If the client cancels the services that are the subject of this contract prior to the service date for any reason, regardless of fault, the entire retainer (deposit) shall be forfeited and will result in the cancellation of this contract by AMPLIFIX Mobile DJ. If the cancellation occurs by client for any reason within two weeks prior to the event date the following cancellation fees will apply:

• A cancellation fee of not less than 50% of the agreed fee will be due if the cancellation is within fourteen days of the performance.
• A cancellation fee of not less than 75% of the agreed fee will be due if the cancellation is within seven days of the performance.
• The whole of the agreed fee will be due if cancellation is within 48 hours of the performance.

If the final balance has not been paid 14 days prior to the event date, then we reserve the right to cancel your booking with no refund of any deposit paid.

Mileage is charged at £1.00 per mile after 35 miles (including return journey).

The client will be responsible for completing and returning the Selfie Pod Booking Information Form in a timely manner, but not less than 14 days prior to the scheduled service date, to AMPLIFIX Mobile DJ. The role of the information form is to provide AMPLIFIX Mobile DJ with the necessary information needed to provide satisfactory services on the date requested. All information forms are completed via our website and further information on what is required will be communicated with the client. Should the form not be received, the selfie pod will be provided with our default, general theme.

The hire period for the Booking of your selfie pod or any other product is detailed at the top of this agreement. We will arrive to set up approximately 30 minutes prior to the specified start time of hire. Any extension to the agreed timescale will be charged in addition to the booking fee of <overtime_fee> per hour (or part hour), thereafter, which shall be payable in advance before commencement of extended entertainment.

The client will appreciate that suitable time for venue access, safe installation and dismantling, and safe removal of equipment from the venue is required in addition to performance time. Therefore, the client and venue will allow suitable time for the installation and dismantling, and removal of equipment (up to 30 minutes each side of the booking times unless otherwise stated). Please note: AMPLIFIX Mobile DJ shall not be liable for any additional charges levied to the client by the venue in relation to equipment assembly/removal timescales.

Where the client requests that AMPLIFIX Mobile DJ set up equipment at an earlier time prior to the actual start of the function, the client acknowledges that a tiered charge may be made for this additional service and that this service will be subject to availability.

AMPLIFIX Mobile DJ will not be liable for any refund, in part or whole, where 'we are late accessing the venue and setting up' purely because of earlier events over-running, or where we are prevented from accessing, setting up, or providing our services by the venue management. AMPLIFIX Mobile DJ will not be obligated to provide an extension to the agreed timescale on a pro-rata basis in these circumstances.

Where the venue does not have its own parking facilities, AMPLIFIX Mobile DJ reserves the right to pass on any additional parking fees for a refund by the client. In accordance with Health and Safety, AMPLIFIX Mobile DJ are unable to work at venues where illegal or hazardous parking is required in order to unload vehicles. This also applies to general health and safety concerns within the venue such as navigating cluttered or unlit stairways and exits.

Due to the weight of our equipment, services can only be provided on ground level, or levels below/above ground level where a working and accessible lift is available. If there is no lift, or the lift is not in safe working order, and it is viewed using stairs is not appropriate, AMPLIFIX Mobile DJ reserves the right to cancel the services being provided without refund. Due to Health & Safety, we are not able to allow Client or their guests to assist with loading and unloading.

In order to carry out the services contemplated by this contract, AMPLIFIX Mobile DJ must have the full cooperation of the venue where said services are to be rendered. AMPLIFIX Mobile DJ must also be provided with the following equipment at the venue where services will be rendered:

• an electrical power source containing one 13A wall-outlet socket within 5 metres of the selfie pod location

AMPLIFIX Mobile DJ will not be responsible for the above-mentioned items and in the event that these items are not provided by the venue where services will be rendered, AMPLIFIX Mobile DJ shall not be held liable for the inability to provide the services obligated under this contract. It is the client's responsibility, not that of AMPLIFIX Mobile DJ to ensure that the necessary equipment is provided by the venue.

The client ensures that they have verified venue power sources are electrically safe and conform to the HSE Electricity at Work Act 1989, and amendments thereafter. Copies of venue Electrical Installation Safety Certificate (Periodic Inspection Report to NIC EIC standards) must be made available upon request by the venue.

Where the event is being held outside or in a marquee, the client will ensure that the work area is dry and protected from wind, rain and direct sunlight and that a minimum of one 13A power socket are located within 5 metres of this area. Should the work area be exposed to rain, then AMPLIFIX Mobile DJ reserves the right to cancel the services in order to protect equipment. Where gazebo hire is ordered as part of the booking, note this will only accommodate the selfie pod due to space.

The Product supplied for the Booking of your selfie pod or any other product will clearly display a statement that all images taken using our Product maybe be uploaded to a public online web gallery (unless the Client requests this not to happen) and we are exempt from any liability with respect to publishing the images. We will remove any picture from our public online web gallery if requested to do so.

We are not responsible or liable for Client or any third party uploading images taken by our Product to any social media platform either at your event or through accessing our public online web gallery.

We may record the email addresses of any third party using our Product and all use of personal information shall be in accordance with our Privacy Policy.

The services obligated under this contract may not be assigned to any other party without the express written consent of AMPLIFIX Mobile DJ.

AMPLIFIX Mobile DJ warrants and declares that every effort will be made to provide high-quality entertainment services. In the unlikely event of severe medical, natural, or other emergencies, it may be necessary to retain an alternative service. AMPLIFIX Mobile DJ will make every effort to secure a replacement and/or willing to provide similar entertainment services under this contract. If such a situation should occur and a suitable replacement is not found, responsibility and liability are limited to the return of all payments received under this contract.

In the event that any provision of this agreement is held to be invalid or unenforceable under applicable law, the validity of this agreement as a whole shall not be affected, and the other provisions of the agreement shall remain in full force and effect.

This contract has been freely negotiated and shall be recognized as the entirety of the agreement. Only those changes or modifications specifically placed in writing, attached, dated and signed by the client and AMPLIFIX Mobile DJ at the time acceptance of such terms shall be recognized as amendments to this contract.

AMPLIFIX Mobile DJ will not be liable for failing to attend a booking, where the reason for non-attendance or late arrival is caused by adverse weather conditions (including snow & flooding), road closure, road traffic accident, vehicle breakdown, fuel shortages, acts of terrorism, industrial action, or other unavoidable circumstances deemed beyond our control.

In the event that any controversy arises as a result of this contract, the parties agree that good faith efforts will be made to submit their differences to mediation. This effort shall be a prerequisite to any further action by either party to enforce the terms of this contract. In the event that mediation fails, any differences between the parties shall be submitted to arbitration. Such arbitration shall be the sole forum for any differences between the parties under this contract and shall be adjudicated under the laws of England and Wales. Client may only resolve disputes with AMPLIFIX Mobile DJ on an individual basis and will not bring a claim in a class, consolidated or representative action. Class arbitrations, class actions, private attorney general actions and consolidation with other arbitrations are not allowed.